AI automation for Calgary small businesses
Hand off the busywork. Keep the final say.
We connect the AI you use, or help you pick one, to your email and calendar. It sorts new messages, drafts replies for you to check, and flags booking requests for your team. Replies to customers wait in Drafts until a person sends them.
The repetitive work, handled
We start with the tasks that eat your day, built around how your business already works.
Inbox sorting
New emails get a label and a one-line summary, as they arrive or on a schedule you pick. You get a heads-up about the ones that need you, and can re-sort anything it files wrong.
Replies drafted for you
Replies drafted from examples of how you write, saved to Drafts for you to check and send. Shared inboxes like info@ can take extra setup.
Booking requests, flagged
Requests to book, move or cancel are picked up with a reply ready. Your team confirms the change in your booking system.
Enquiries in the right place
Website and form enquiries go into your client list, CRM or spreadsheet with the details filled in.
Reminders and follow-ups
Reminders, quote follow-ups and review requests sent from templates you approve, with an unsubscribe option, only to people who have dealt with you.
A summary you can act on
A short daily or weekly summary of what came in, what is waiting and what is booked.
Works with the AI you use
Already using ChatGPT, Claude, Microsoft Copilot or Google Gemini? We connect it to your email and calendar so it does real work for your business. Not using AI yet? We help you pick one that fits.
Exact features depend on your plan. Some need a business plan or add-on, and we tell you before you buy anything. Names are trademarks of their owners.
Safe AI for your whole team
Your staff are probably already using AI. Because we also look after IT, we make sure it is set up safely before we connect anything.
Account check first
Who can see which files, two-factor login and admin approval for AI apps, sorted before anything is connected.
An AI use policy
A short, plain-language policy on what your team can and cannot put into AI tools.
Business plans for staff
Move your team off personal AI accounts onto business plans you control.
Microsoft 365 Copilot readiness
Tidy up sharing so Copilot only shows people what they are meant to see.
It starts with a conversation
Most businesses are not sure yet what AI can do for them. That is what the review is for.
Workflow review
In person or on a call, we map where your time goes and check your accounts are ready for AI.
A written plan and quote
What to automate first, what stays with you, the price, and any software subscriptions you would pay for directly.
Set up and test
We give it the smallest set of permissions the tools allow, switch off anything it does not need, and test it on real emails you choose, inside your own accounts.
Training for your team
A short hands-on session: reviewing drafts, what not to paste into AI, and how to switch anything off.
Support after launch
Questions and changes at our hourly rates or on a monthly plan. We check your setup when the AI companies change their features.
Careful with your clients’ information
For health and professional practices, we start with a privacy review: what the AI would see, where it is stored, and what your obligations may require, such as a privacy impact assessment for Alberta health custodians. We work alongside your privacy officer or lawyer.
Customer replies stay drafts
A person on your team sends every reply. Only messages you approved in advance, like reminders, go out automatically, and you can switch those off.
No delete actions
We do not switch on delete actions, and where the tool allows it we block them outright. We check your backups first.
Business plans, clear data location
We use business plans whose terms say your data is not used to train AI, and tell you which country each tool stores your data in.
Written down for your records
A plain record of which tools see what, so you can explain it to your customers, as Alberta privacy law expects.
Yours to keep
Everything is set up in accounts in your name, with written notes on every automation. No lock-in.
Quoted after a workflow review
Every business works differently, so AI automation is quoted after we review how you work. Your quote lists any subscriptions you would pay the software companies directly, so there are no surprises. Hourly help is $75/hr remote and $150/hr onsite.
AI automation questions, answered
Do I need to buy new software or upgrade my plan?
Sometimes. Some features need a business plan or add-on, such as a Microsoft 365 Copilot licence for Outlook actions. We check what you have in the workflow review, and your quote lists anything you would need.
Which AI tools work with my email?
ChatGPT or Claude with Gmail or Outlook, Microsoft 365 Copilot with Outlook and Microsoft 365, and Google Gemini with Gmail and Google Workspace. Exact features depend on your plan, and we confirm yours during the review.
Can it send emails on its own?
Replies to customers are saved as drafts for your team to send. Only messages you approved in advance, like appointment reminders, go out automatically, and you can switch them off any time.
What if it gets something wrong?
You check every reply before it goes out, and you can re-sort anything it files wrong. We test it on real emails you choose and adjust it after launch.
Does it work with my booking system?
Some booking systems connect directly. Others, including many clinic systems, do not allow outside connections, so booking requests come through email and your team confirms the change in the booking system.
Where is my data stored?
It depends on the tools. Most AI services process data outside Canada. We tell you which country each tool uses and write it down, so you can let your customers know.
Can I turn it off?
Yes. Every automation can be paused or switched off, and it is all set up in accounts in your name.
Ready to hand off the busywork?
Tell us what eats your day. We will show you what can be automated and what should stay with you.
Your technology can feel easy again.
One call, one accountable company.
Call now, or leave your details and we’ll call you back. IT help from $75/hr · websites from $1,000.
Call 403-978-6781